ANNEX I

Guide for candidates in open competitions/selection procedures organised by the European Parliament

For the purposes of this guide, the term ‘notice’ refers to a ‘competition notice’ in the context of a competition and to a ‘recruitment notice’ in the context of a selection procedure.

1.   INTRODUCTION

What form does a competition/selection procedure take?

Competitions/selection procedures consist of a series of stages in which candidates compete against one another. They are open to all EU citizens who, on the closing date for applications, meet the eligibility criteria. They give all candidates a fair opportunity to demonstrate their skills and result in selection on the basis of merit and equal treatment.

Successful candidates in a competition/selection procedure are placed on a list of suitable candidates, on which the European Parliament will draw in order to fill the posts as and when it needs to do so.

A selection board (1) is set up for each competition/selection procedure. Its members are appointed by the Administration and the Staff Committee. Its proceedings are secret and are conducted in accordance with Annex III to the Staff Regulations of Officials of the European Union (2).

The selection board applies strictly the eligibility criteria (conditions) set out in the notice when deciding whether or not each candidate should be admitted. Candidates admitted to a previous competition or selection procedure will not automatically be eligible.

In order to select the best candidates, the selection board compares the candidates’ performance with the aim of assessing their suitability to perform the duties described in the notice. This means that it must not only assess the candidates’ knowledge, but also identify the best qualified individuals on the basis of their merit.

It should be noted that competitions/selection procedures usually take between six and twelve months, depending on the number of candidates.

2.   STAGES IN THE COMPETITION/SELECTION PROCEDURE

The stages of a competition/selection procedure are:

—	receipt of application files;

—	pre-selection (if provided for in the notice) and admission (assessment of compliance with the eligibility criteria);

—	assessment of qualifications (if provided for in the notice);

—

tests;

—	drawing-up of a list of suitable candidates.

2.1.   Receipt of application files

You can only register online using the Apply4EP platform, carefully following every step leading to final electronic validation of your application (see section 3 of this guide). You must attach all the requisite supporting documents, preferably in PDF format, proving that you meet the criteria set out in the notice. These documents enable the selection board to verify the accuracy of the information provided. It is your responsibility to provide legible documents.

Please note that documents in DOC, DOCX, GIF, JPG, TXT, PDF, PNG or RTF format attesting to the professional experience, qualifications and, where applicable, knowledge of languages referred to on the application form can be uploaded to Apply4EP. No document may be bigger than 5 MB.

A list of the candidates who have submitted their applications in accordance with the arrangements stipulated in the notice and by the closing date for applications will be drawn up by the appointing authority and forwarded to the selection board together with the files.

2.2.   Pre-selection and admission (assessment of compliance with the eligibility criteria)

2.2.1.   Pre-selection

If a pre-selection stage is included in the notice, it may consist of one or two sub-stages:

a.	a set of multiple-choice questions (MCQ) and/or

b.	a talent evaluator

Scenario 1: Only the MCQ test is organised

If you have submitted your application in accordance with the arrangements stipulated you will be invited to take the pre-selection test in the form of a set of computer-based MCQ. The test will be marked by computer. You will receive via your Apply4EP account examples of the questions and instructions on how to take the MCQ test.

The selection board will assess the compliance with the general and specific eligibility criteria (see section 2.2.2 of this guide), taking the candidates’ applications files in descending order of the points obtained in the MCQ test. The selection board will discontinue its assessment once the maximum number of candidates to be admitted to the next stage of the competition/selection procedure has been reached. The selection board will admit any candidates tied for the final qualifying place.

Scenario 2: Only the talent evaluator sub-stage is organised

You will find the talent evaluator (form) attached to the notice. You must complete it and upload it in the appropriate place in Apply4EP when submitting your application on the platform.

In order to select the candidates to be admitted to the next stage of the competition/selection procedure, the selection board will assess the candidates’ qualifications (in particular diplomas, knowledge of languages and professional experience) and their relevance to the duties to be performed and to the selection criteria set out in the notice. The selection board will give points solely on the basis of the answers given by candidates in the talent evaluator. The selection board will also assess the compliance with the general and specific eligibility criteria (see section 2.2.2 of this guide). The number of candidates the selection board will admit to the next stage is specified in the notice (including any tied for the final qualifying place).

Scenario 3: Both the MCQ test and the talent-evaluator sub-stage are organised

You will find the talent evaluator (form) attached to the notice. You must complete it and upload it in the appropriate place in Apply4EP when submitting your application on the platform.

If you have submitted your application in accordance with the arrangements stipulated you will be invited to take the pre-selection test in the form of a set of computer-based MCQ. The test will be marked by computer. You will receive via your Apply4EP account examples of the questions and instructions on how to take the MCQ test.

In order to select the candidates to be admitted to the next stage of the competition/selection procedure, the selection board will then assess the candidates’ qualifications (in particular diplomas, knowledge of languages and professional experience) and their relevance to the duties to be performed and to the selection criteria set out in the notice.

Moreover, the selection board will only assess the talent evaluators of the highest-scoring candidates in the MCQ test (including any tied for the final qualifying place), the number of candidates to admit to the next stage being specified in the notice. The application files and talent evaluators of the candidates who fall below the threshold will not be considered.

The selection board will give points solely on the basis of the answers given by candidates in the talent evaluator. The selection board will also assess the compliance with the general and specific eligibility criteria (see section 2.2.2 of this guide). The selection board will admit any candidates tied for the final qualifying place.

2.2.2.   Admission (assessment of compliance with the eligibility criteria)

The selection board will consider the applications and draw up a list of candidates who meet the eligibility criteria set out in the notice. It will base its decisions solely on information given on the application form which is substantiated by supporting documents. In case of a pre-selection stage (see section 2.2.1 of this guide), this list takes into account the outcome of the pre-selection according to the conditions specified in the notice.

Applications must give full details of studies, training, professional experience and knowledge of languages, as follows:

—	studies: the dates on which they began and ended, as well as the nature of the diploma(s) obtained and the subjects studied;

—	professional experience: the dates on which periods of professional experience began and ended and the precise nature of the duties performed. The working time or the number of hours worked per day/week/month should also be specified;

—

languages: your language 1 and the level of knowledge, your language 2 and the level of knowledge, and the other languages you master. For the linguist profiles, and if stipulated in the notice: also your language 3 and the level of knowledge, and your language 4 and the level of knowledge. You need to express your level according to the Common European Framework of Reference for Languages (https://europa.eu/europass/common-european-framework-reference).

If you have published studies, articles, reports or any other texts relevant to the duties set out in the notice, you should specify them on the application form.

At this stage, candidates who do not meet the eligibility criteria set out in the notice, candidates whose supporting documents do not sufficiently and/or precisely support the information provided on the application form and candidates whose supporting documents do not enable the selection board to verify that they meet the eligibility criteria set out in the notice will not be admitted.

You will be informed individually by email whether or not the selection board has decided to admit you to the next stage of the competition/selection procedure.

2.3.   Assessment of qualifications

Where specified in the notice, the selection board will assess the qualifications of those admitted to the competition/selection procedure in order to select the candidates who are to be invited to the tests. It will base its decisions solely on information given on the application form which is substantiated by relevant supporting documents, preferably in PDF format. The selection board will base its work on criteria agreed in advance, taking account of the qualifications specified in the notice.

You will be informed individually by email whether or not the selection board has decided to admit you to the tests.

2.4.   Tests

All the tests are compulsory and eliminatory. The maximum number of candidates who can be admitted to the tests is specified in the notice. Details of the tests and the points that can be awarded for them are given in the notice.

Technical details — Online tests (MCQ and written test(s)) The European Parliament works with a service provider (TestWe) to run the online tests. Please note that the online testing software is currently not digitally accessible (see section 3.1.1 of this guide for more information). You will need a computer (desktop or laptop) with: — Microsoft Windows 10 or later or Apple OS X 10.13 or later for Mac; — 1 GB of free space on the hard disk; — a front-facing camera connected to or built into your computer; — an internet connection; — 4 GB of RAM. You will be informed, in advance of the test(s), of any changes to the above minimum technical requirements resulting from any software updates. The operating systems XP, Vista and lower, Windows 10 S, Windows ARM (RT), MacOS lower than 10.11, iOS (iPad, iPhone), Android, Chromebook, Virtual Machine, Linux (Debian, Ubuntu, etc.) and 32-bit OS are not suitable. You will also need administrator rights for the desktop computer or laptop in order to block access to all applications (documents, other software packages, websites, etc.) other than the software of the service provider during the test(s). You must check that the date and time on your computer are correct and that you have the right screen resolution. You must download, install, verify and test the platform as soon as possible (at least one week before the test(s)). In order to test the application after installation, you will be asked to run a pre-requisite test when you access it. The pre-requisite test is mandatory and must be performed on the computer which will be used on the day of the test(s). It will not count towards your points. It will enable you to familiarise yourself with the platform and how to use it. All anti-virus systems on your desktop computer or laptop must be disabled while using the platform. On the day of the test(s): Make sure that you will not have to leave your computer during the test(s). More information and instructions about the testing session will be sent to you with the email inviting you to the test(s). If a problem arises during the test(s), please contact the service provider immediately by telephone on +33 1 76 41 14 88 to resolve the problem so that you can continue your test. The tests taken by candidates who give up will not be marked. The date and time stated in the invitation to the MCQ or online written test(s) are the only possible date and time. If you are not able to participate in the test(s) you will not have another opportunity to take it.

2.5.   List of suitable candidates

The list of suitable candidates will be published, in line with the provisions set out in the notice.

The inclusion of a candidate’s name on the list of suitable candidates means that he or she may be called for interview by one of Parliament’s departments, but it does not constitute either a right to, or a guarantee of, recruitment.

3.   HOW TO APPLY

3.1.   General remarks

Before applying, you should check carefully that you meet all the eligibility criteria by studying the notice and this guide and taking due note of the requirements they set out.

Applications for European Parliament competitions/selection procedures are submitted via an online platform, Apply4EP. It is accessible at: https://apply4ep.gestmax.eu. In order to create an account in Apply4EP, click on the ‘Apply online’ tab at the bottom of the notice for which you wish to apply and follow the instructions.

You can only create one account. However, you can update your personal information in the account.

NB: If you leave the page without saving before you have finalised your application or if the session on Apply4EP times out (max. 120 minutes), you will lose the information you have uploaded and you will have to start again. Please make sure that you prepare in advance all the supporting documents to be attached to the application.

You must complete the application form online and submit with it all the requisite supporting documents, preferably in PDF format. Those documents must prove that you meet all the criteria set out in the notice, so that the selection board can verify the accuracy of the information. It is your responsibility to provide legible documents.

You will not be able to apply once the deadline set in the notice has passed. You are strongly urged not to wait until the last day before applying. The European Parliament cannot be held responsible for any last-minute technical problems caused by the system being overloaded.

The Talent Selection and Outreach Unit will not accept applications which are submitted in person.

3.1.1.   Reasonable accommodation

If you have a disability or your circumstances are such that problems could arise during the tests (e.g. pregnancy, breastfeeding, health problems, medical treatment, etc.), you must specify this on the application form. If you wish to request reasonable accommodation, you will be required to fill in a request form, at the appropriate time, accompanied by a recent certificate from your national authority or a recent medical certificate. It should contain your personal diagnosis or clearly explain or confirm your situation or condition as recognised by your national health system. If applicable, it should include the percentage of your (physical or mental) impairment. The information given in your supporting documents will be assessed so that reasonable accommodation can be made if needed. You should have this information ready at short notice in order for Parliament’s Medical Service to process your request well before the test(s).

If you did not indicate on your application form that you may require reasonable accommodation, and if you consider that you require it later on in the procedure, it is your responsibility to inform the Talent Selection and Outreach Unit well before the tests via your Apply4EP account. The Talent Selection and Outreach Unit should not be sent any medical information.

Please note that the online testing software (TestWe) is currently not digitally accessible. In the event of a problem during testing, you would have to contact the service provider's helpline by phone. Alternative arrangements will therefore be made, where appropriate, for candidates (e.g. those with a visual or hearing-impairment or those with a speech and/or language disorder) who requested reasonable accommodation and provided their request is approved by Parliament's Medical Service.

3.2.   How to submit the complete application file

1.	Apply online by following the link in the notice and carefully complete all the sections. For the purposes of submitting an application, you may have only ONE account on the Apply4EP platform, which you can create by clicking on the ‘Apply online’ tab.

2.	Attach all the supporting documents required, preferably converting them to PDF format first. It is your responsibility to provide legible documents. Documents no bigger than 5 MB can be uploaded to the Apply4EP platform.

3.

Validate your application, by following the instructions in Apply4EP, before the deadline specified in the notice. Make sure that your application is correctly completed and accompanied by all the required supporting documents before submitting it. Once your application has been validated, you cannot change it or add documents to it.

3.3.   Supporting documents to be attached to the application file

3.3.1.   General remarks

The documents that you upload (preferably in PDF format) when applying online do not need to be certified true copies.

References to websites or social media accounts do not constitute valid supporting documents.

Printouts of pages from websites will not be regarded as certificates, although they may be attached purely to provide additional information.

A curriculum vitae is not regarded as a supporting document attesting to professional experience, qualifications or knowledge of languages.

In compiling your application file, you may not refer to application forms or any other documents already uploaded in connection with a previous application.

3.3.2.   Supporting documents for the general eligibility criteria

No document is required at this stage to prove that you:

—	are a national of a European Union Member State;

—	enjoy full rights as a citizen;

—	have fulfilled any obligations imposed on you by the laws on military service;

—	have the appropriate character references as to your suitability to perform the duties concerned.

You must tick the box to declare on your honour that you meet the criteria and that the information supplied is true and complete. You will be asked to provide these documents if you are recruited.

3.3.3.   Supporting documents for the specific eligibility criteria, the pre-selection and the assessment of qualifications

You must provide the selection board with all the information and documents it needs in order to verify the accuracy of the information given on the application form.

Diplomas and/or certificates attesting to the successful completion of studies

You must include in your online application copies, preferably in PDF format, of the secondary or higher-education diplomas or university diplomas or certificates attesting that you have completed studies of the level required by the notice. It is your responsibility to provide legible documents.

The selection board will take account of the different education systems in the European Union Member States (Appendix 1 and Appendix 2 to this guide). Diplomas, whether issued in a Member State or in a non-EU country, must be recognised by a competent authority of an EU Member State, such as the ministry of education. If you hold diplomas issued in a non-EU country, you must provide with your application an EU-equivalence for the diplomas. You may find further information on recognition of non-EU qualifications in the ENIC-NARIC networks (https://www.enic-naric.net/).

In the case of post-secondary diplomas, you must provide the most detailed possible information, particularly concerning the subjects studied and the length of time for which they were studied, so that the selection board can, if stipulated in the notice, assess the relevance of the diplomas to the duties to be performed.

If you submit diplomas relating to technical or vocational training, further training or specialisation courses, you must state whether the course was full time or part time or consisted of evening classes, as well as the subjects studied and the official duration of the courses. Please upload this information in one single document, preferably in PDF format.

Professional experience

Professional experience will be taken into account only if it has been obtained more recently than the requisite diploma or qualification. The supporting documents must prove the duration and level of the professional experience and the work performed must be described in as much detail as possible, so that the selection board can assess the relevance of your experience to the duties to be performed. If you have more than one document relating to the same period of professional experience, you must upload them in one single document. Documents no bigger than 5 MB can be uploaded to the Apply4EP platform.

All periods of professional experience cited must be substantiated by supporting documents, for example:

—	statements from former employers and your current employer certifying that you have the professional experience required for admission to the competition/selection procedure;

—	if, for reasons of confidentiality, you cannot attach such statements, you must attach, in their place, photocopies of your employment contract or a letter of recruitment and both your first and your most recent salary statement;

—	where the work has not been performed on behalf of an employer (as a self-employed person, member of the liberal professions, etc.), invoices detailing the services provided, or any other relevant official supporting document, will be accepted as evidence.

Each period of professional experience can be taken into account only once. The professional experience should be relevant to the required duties, should constitute genuine and effective work and should be remunerated. However, particular cases of professional experience are considered as follows:

—	professional experience as a volunteer: if it is governed by a contract or equivalent formal agreement and if it lasts not less than five months full time. The total credit for experience as a volunteer shall not exceed one year;

—

paid or unpaid traineeships: if they do not form part of a course of a study and if they did not last less than five months full time. The total credit for traineeships shall not exceed one year. Only the minimum duration of traineeships which must be completed in order to gain access to a profession shall be treated as relevant professional experience, and only if the person concerned did actually obtain the right to exercise the profession in question;

—	compulsory military or civilian service: credited for the length of time actually served. In this specific case, such experience shall be taken into account irrespective of the date on which the diploma giving access to the relevant function group and grade was obtained;

—	maternity/paternity/adoption/parental/family leave: if covered by an employment contract; it is considered as 100 percent work regardless of having been taken on a full or half-time basis;

—	doctorate: for a maximum of three years, provided the doctorate was actually obtained;

—

part-time work: calculated pro rata on the basis of the number of hours worked (e.g. two days in a five-day working week for a duration of 10 months would count as 4 months). However, the selection board, executing its discretionary power, can decide to consider as a full-time experience a working experience accounting for at least a half-time experience. This means a professional experience of 50 percent of normal working time or more compared to full-time work can be calculated as full-time (i.e. at 100 percent).

Knowledge of languages

No document is required in the application file to prove that you have the knowledge of languages specified in your application form, except in the specific cases expressly provided for in the notice. However, for the linguist profiles, you must provide proof of knowledge of your third and, possibly, your fourth language, which must in each case be one of the 24 official languages of the European Union, and specify the level of knowledge.

Talent evaluator

For the linguist profiles, and if stipulated in the notice, you must answer a series of questions. The questions are based on the criteria set out in the notice and your answers will be assessed by the selection board. All candidates in a competition/selection procedure must answer all the questions. Once you have completed the document, you must upload it with your application in the place provided for that purpose. Each candidate’s answers will be presented to the selection board in the same format, so that the selection board can draw up a detailed, objective assessment of the comparative merit of all the candidates.

Declaration form

If the notice requires you to fill in a declaration, it must be duly completed in accordance with the notice and uploaded in the ‘Declaration’ field provided for this purpose when submitting your online application form. It should be noted that if no declaration is submitted or if the declaration is incomplete, the application will be inadmissible.

4.   DISQUALIFICATION

You will be disqualified at any stage of a competition/selection procedure if you:

—	create more than one account;

—	make false declarations or submit false documents;

—	fail to sit one or more of your tests;

—	cheat during the tests;

—	attempt to contact a member of the selection board in an unauthorised manner;

—	sign or make an identifying mark on a written or practical test which is corrected anonymously.

You risk being disqualified if you fail to comply with the instructions given for the online tests.

You must show yourself to be of the highest possible integrity. Fraud or attempted fraud will render you liable to penalty.

5.   NOTICE

It is your responsibility to ensure that the duly completed online application, with all the requisite supporting documents attached, is validated in Apply4EP before the deadline specified in the notice.

Every application submitted via Apply4EP will be confirmed by means of an email stating that the application has been registered. Please make sure to check your spam folder.

If you have not managed to create an Apply4EP account or if you have technical problems, you are asked to write to the following address: PERS-APPLY4EPContacts@europarl.europa.eu.

Only applications submitted in Apply4EP will be considered. There is no need, therefore, to send your application by registered or ordinary post. The Talent Selection and Outreach Unit will also not accept applications which are submitted in person.

The Talent Selection and Outreach Unit is responsible for communicating with candidates until the competition/selection procedure has been completed.

All correspondence from the European Parliament concerning the competition/selection procedure, including invitations to the tests and notifications of results, will be sent to candidates by email at the address specified in the online application in Apply4EP. You are responsible for regularly checking your email and for updating your personal details in your Apply4EP account.

You are asked not to telephone the Talent Selection and Outreach Unit. You should submit any questions you have by replying to the email confirming your online application.

In case you need a certificate of attendance at the test(s), you should send your request to the Talent Selection and Outreach Unit by replying to the email inviting you to the test(s), after the testing session.

In order to maintain the independence of the selection board, you may not under any circumstances approach the board yourself, directly or indirectly; if you do so, you may be disqualified.

6.   GENERAL INFORMATION

6.1.   Equal opportunities

The European Parliament is careful to avoid any form of discrimination.

It is an equal-opportunities employer and welcomes applications without discrimination on any grounds such as gender, skin colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

6.2.   Requests from candidates for access to information concerning them

In connection with competitions and selection procedures, candidates have a specific right of access to certain information concerning them directly and individually, as described below. The European Parliament may therefore provide the following information to a candidate on request:

(a)

if an MCQ test is provided for in the notice, candidates who have not passed that test or who are not amongst the highest-scoring as a condition to be admitted to the next stage of the competition/selection procedure, may obtain a copy of their answers together with the correct answers. Requests must be made via the Apply4EP account within one month of the date on which the email notifying the results was sent;

(b)

if a talent evaluator is provided for in the notice, candidates who are not among those admitted to the next stage of the competition/selection procedure on the basis of the points they received in the talent evaluator, may obtain the points they received for each of the questions in the talent evaluator. If applicable in the procedure, they may also obtain a copy of their answers together with the correct answers in the MCQ test. Requests must be made via the Apply4EP account within one month of the date on which the email notifying the decision was sent;

(c)

if an assessment of qualifications is provided for in the notice, candidates who are not among those admitted to the tests may obtain the points they received for each of the main criteria in the assessment of qualifications. If applicable in the procedure, they may also obtain a copy of their answers together with the correct answers in the MCQ test and the points they received for each of the questions in the talent evaluator. Requests must be made via the Apply4EP account within one month of the date on which the email notifying the decision was sent;

(d)

if written tests are provided for in the notice, candidates who have not passed those tests or are not invited to the oral tests may obtain an unmarked copy of their test papers together with their individual marking grid (setting out the points obtained for each of the main assessment criteria). If applicable in the procedure, they may also obtain a copy of their answers together with the correct answers in the MCQ test, the points they received for each of the questions in the talent evaluator and the points they received for each of the main criteria in the assessment of qualifications. Requests must be made via their Apply4EP account within one month of the date on which the email notifying the decision was sent;

(e)

candidates who are invited to the oral tests but who are not included on the list of suitable candidates will not be informed of their results in the tests until the list has been drawn up by the selection board. They may, on request, obtain an unmarked copy of their written tests and their individual marking grids (setting out the points obtained for each of the main assessment criteria) for each written and oral test, as well as, if applicable in the procedure, a copy of their answers together with the correct answers in the MCQ test, the points they received for each of the questions in the talent evaluator and the points they received for each of the main criteria in the assessment of qualifications. Requests must be made via their Apply4EP account within one month of the date on which the email notifying the decision not to include their name on the list of suitable candidates was sent;

(f)

candidates placed on the list of suitable candidates will be informed only of the fact that they have passed the competition/selection procedure. Such candidates may nevertheless submit a request for access to information under point (e) above. Requests must be made via their Apply4EP account within one month of the date on which the email notifying the decision to include their name on the list of suitable candidates was sent.

Such requests must be processed in accordance with the requirement for selection board proceedings to be secret, as laid down in the Staff Regulations of Officials of the European Union (Annex III, Article 6), which preclude both the disclosure of the views taken by the selection board and the disclosure of any information relating to the personal or comparative assessments of candidates. Such requests must also be processed in compliance with the rules on the protection of individuals with regard to the processing of personal data. Parliament will reply to requests for access to information within one month of receipt thereof.

6.3.   Protection of personal data

The European Parliament, as the body responsible for organising competitions/selection procedures, ensures that candidates’ personal data are processed in strict compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union bodies, offices and agencies and the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (3), in particular as regards their confidentiality and security.

6.4.   Travel and subsistence expenses in connection with tests taken in person

A contribution will be made towards the travel and subsistence expenses of candidates invited to tests that are taken in person. Candidates will be given details of the procedure and the rates applicable in the email inviting them to the tests.

Note: Officials and other servants covered by the Staff Regulations of Officials or the Conditions of Employment of Other Servants who are invited to participate in tests, only if they are held in person, organised as part of a competition or selection procedure, might be entitled to reimbursement of mission expenses.

The address given on the application form on Apply4EP will be considered the place from which the candidate departs to attend the tests to which he or she has been invited. A change of address notified by a candidate after the European Parliament has sent the invitations to the tests will not be taken into consideration, unless Parliament considers that the circumstances invoked by the candidate amount to force majeure or are wholly exceptional.

7.   REQUESTS FOR REVIEW — COMPLAINTS AND APPEALS — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

Information concerning requests for review, appeals and complaints to the Ombudsman is given in Appendix 3 to this guide.

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(1)  For the purposes of this guide, the term ‘selection board’ refers to any type of selection committee or board. In the context of a competition, it is a selection board. In the context of a selection procedure, it is a selection committee.

(2)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(3)   OJ L 295, 21.11.2018, p. 39.

ANNEX II

TALENT EVALUATOR

In order to make a selection on the basis of qualifications, the competition selection board will consider the answers given by candidates in the talent evaluator.

Between 0 and 4 points will be awarded for each answer.

The selection board may decide to apply a weighting of between 1 and 3 to each of the selection criteria, depending on its degree of importance. In that event, the points awarded for each answer will be multiplied by the weighting coefficient.

Each candidate’s points will be added up with a view to identifying those whose profiles match most closely the duties to be performed.

Please use the following formula to indicate the duration of a period of professional experience (start date — end date): DD/MM/YYYY — DD/MM/YYYY

Please provide the information requested below and give an answer for each of the selection criteria.

Please ensure that the languages specified in your talent evaluator are the same as those specified in your application. If languages 1, 2 and 3 specified in your talent evaluator do not match those specified in your application, the selection board will take into account only the languages specified in your application.

The talent evaluator may be completed in your language 2 (English or French), which will make the selection board’s work easier.

SURNAME (in capitals) and forename:
Language 1 chosen in your application:	□ German □ Croatian □ Lithuanian □ Hungarian □ Slovene
Language 2 chosen in your application	□ English □ French
Language 3 chosen in your application

No	Selection criteria
1a	Do you have a university degree or a master’s degree in translation, modern languages or any other linguistic field? □ Yes □ No
1b	If yes, please specify: — the name(s) of the qualification(s): — the name(s) of the university(ies): — the languages concerned: — the mark(s) obtained: — the duration of the studies:
2a	Do you have knowledge of official languages of the European Union other than your languages 1, 2 and 3? □ Yes □ No
2b	If yes, please specify the other official languages you know, your level of knowledge of those languages (based on the Common European Framework of Reference — CEFR) (1) and how you acquired that knowledge. Language 4: Level of knowledge: How you acquired that knowledge: Language 5: Level of knowledge: How you acquired that knowledge: (etc.)
3a	Do you have professional experience in translating texts or audiovisual content, editing (of original texts in language 1) or linguistic revision, acquired exclusively in the language 1 you have chosen for this competition? □ Yes □ No
3b	If yes, please specify: — the nature of the experience: — the language(s) used (clearly stating the source and target languages): — the duration of the experience:
4a	Do you have professional experience in drafting texts intended for publication? □ Yes □ No
4b	If yes, please specify: — the duration of the experience: — the name(s) of the employer(s): — the nature of the experience: — your duties and level of responsibility: — the language(s) used: — the number of texts and the type of publication (newspapers, websites, etc.):
5a	Do you have professional experience in subtitling and dubbing films or programmes for cinema or television or in preparing radio broadcasts, acquired exclusively in the language 1 you have chosen for this competition? □ Yes □ No
5b	If yes, please specify: — the nature of the experience: — your duties: — the language(s) used (clearly stating the source and target languages): — the duration of the experience: — the number of films and/or programmes involved and their duration (in hours): — the number of radio broadcasts involved and their duration (in hours):
6a	Do you have professional experience in adapting texts for multimedia products or websites? □ Yes □ No
6b	If yes, please specify: — the nature of the experience: — the language(s) used: — the duration of the experience: — the number of adaptations you have done:

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(1)  Common European Framework of Reference | Europass.